Senior HR Executive

Job Description

We are looking for a proactive and people-oriented HR Executive to join our team as the sole HR representative. This role will focus primarily on recruitment and employee relationship management, while also handling essential day-to-day HR operations to support our growing team.

Key Responsibilities

• Recruitment
• Manage end-to-end recruitment process: job posting, sourcing, screening, interviewing, and onboarding
• Liaise with department heads to understand hiring needs and job requirements
• Build a strong pipeline of candidates via LinkedIn, job portals, referrals, and agencies
• Schedule and coordinate interviews; conduct first-level screening
• Manage recruitment reports, talent database, and candidate tracking system
• Employee Relations & Engagement
• Act as the first point of contact for employee-related queries, concerns, or grievances
• Support employee onboarding & offboarding processes (e.g., orientation, exit interviews)
• Plan and coordinate employee engagement initiatives, internal events, and communications
• Assist in developing a positive, open, and collaborative work culture
• HR Administration (as sole HR contact)
• Maintain and update employee records, leave tracking, and attendance
• Prepare and issue HR-related documents (e.g., offer letters, confirmation letters, warnings)
• Liaise with payroll/vendor to ensure accurate and timely payroll processing
• Support policy updates, compliance, and HR filing systems
• Work with management to improve HR processes and build a structured HR foundation
• Work closely with the China HQ HR team to align regional and global HR strategies.

Skills & Experiences

• Diploma/Degree in Human Resources, Business Administration, or related field
• Minimum 5 years of experience in HR, with strong exposure to recruitment and employee engagement
• Familiar with Malaysia employment laws and HR best practices
• Excellent communication and interpersonal skills in English, Mandarin, and Bahasa Malaysia
• High level of integrity and discretion in handling confidential information
• Excellent communication and interpersonal skills a true people person
• Able to work independently with strong ownership and initiative
• Proficient in Microsoft Office / Google Workspace (Excel, Docs, Sheets)